How to set up a bike leasing scheme in 4 steps

‍Want to make your employees happy with bike leasing? Brilliant idea. But you might also be thinking: how much work does that involve for HR? Drawing up a bike policy, informing employees, following up on orders… Do you have to sort it all out yourself? Certainly not, if you choose o2o Bicycle Leasing. You can get started in 4 steps, and we’ll take most of the work off your hands. Fancy giving it a go?

Step 1. Get clear advice from our experts

Can your organisation offer bike leasing? How do employees finance their leased bikes? And what rules do you, as an employer, need to follow? Before you get started, you’ll want to know exactly where you stand.

Our experts will help you get started with practical information about bike leasing. In a personal consultation, we’ll discuss your questions and the key considerations for your organisation. The options available to you depend on your specific circumstances, such as the collective labour agreements that apply to your employees. Consider, for example, whether you can use the end-of-year bonus for bike leasing.

So you don’t have to start from scratch. Bicycle leasing has been our sole area of expertise for ten years, and we’ve already helped over 3,000 organisations set up bicycle leasing schemes. We’re happy to share that practical experience with you, in Dutch or French. Would you like to read up on the subject in the meantime? In our blogs, we explain various aspects of bike leasing, such as the costs for you as an employer.

Step 2. Draw up your cycle scheme and cycle policy, with our help

Ready to get started? Then let’s lay the foundations for cycle leasing in your organisation together. You don’t have to start from scratch or figure everything out yourself: you’ll receive practical templates and guidance from o2o.

A cycle scheme tailored to your organisation

In your cycle scheme, we’ll set out, amongst other things, who can take part, how employees finance their lease cycle, and what conditions apply. We’ll help you make those choices and draw up your cycle scheme together.

A clear template for your bike policy

Your cycle policy sets out the practical arrangements with your employees. This includes the use of the lease cycle and what happens in the event of maintenance or damage. We’ll provide you with a handy template, so you don’t have to work it all out yourself. Thanks to our experience, we know which arrangements work well in practice.

The necessary addenda for the employment contract

You’ll also receive the necessary addenda to record your employees’ choices in their employment contracts. This means you won’t have to draw up those documents from scratch either.

Step 3. Get your employees excited about bike leasing

Some employees can’t wait to get on their lease bikes. Others still have questions. What exactly does it cost? What’s included in the lease package? And how do you order a bike?

That’s why o2o organises a kick-off session as standard. We explain to your employees, step by step, how bike leasing works: from the tax benefit and the lease package to the terms of the bike policy and ordering a lease bike.

Would you like to make bike leasing even more of a reality in the workplace? Then opt for additional initiatives:

Test events

During a test event, o2o and various bike shops will visit your company. Your employees can test all sorts of bikes, ask experts their questions and even order their lease bike on the spot with the help of our colleagues.

The Bike Caravan

The Bike Caravan is a mobile test fleet that stays at your company for three weeks. Your employees can try out electric bikes for free over a longer period. It’s the perfect way to find out whether cycling to work suits them.

Windowshoppers

With our ‘window shoppers’, we temporarily place a bike in a busy spot at your workplace. A QR code directs your employees to further information. This way, you literally bring bike leasing to the workplace and get curious colleagues excited about getting their own lease bike.

From the initial explanation to that extra nudge: we’ll help you get your employees on their bikes.

Step 4. Easily track bike leasing in a single tool

You manage your entire bike fleet from a single central o2o tool for Fleet and HR. There, you approve quotes, carry out budget checks with a single click and view the status of every order. The information required for payroll processing is also readily available.

Your employees, in turn, manage a lot themselves via the o2o tool for employees. They calculate their lease price, choose a bike and track their order. This gives them a clear overview and saves you a whole lot of questions, back-and-forth clicking and, consequently, mouse arm. You have all the key information in one place, making it easy to keep track of your bike fleet.

“User-friendliness and peace of mind have always been the most important criteria for us in ensuring the project’s success. The o2o Fleet & HR app addresses this perfectly. We can track all files clearly, everything happens automatically and, what’s more, the app receives regular updates. A great tool for the entire HR team.” – Ellen De Vuyst – HR Manager at Graphius

“I can confirm that o2o’s digital platform works intuitively and efficiently, which can only benefit our workflow. From day one, we’ve felt that o2o offers a strong all-round solution. And now, as it turns out, we were indeed right in our assessment.” - Joris Preckler, Finance Director at Nokia

Ready to get started with bike leasing?

Want to set up bike leasing without mountains of admin? Yep, it’s entirely possible with o2o Bicycle Leasing. With advice from our experts, practical templates, support for your staff and a single central management tool, bike leasing is super easy.

Request a demo and discover how easy it is to get started with o2o Bicycle Leasing.